We are looking for a Church Administrator

Job description


Classification

Part-Time Hourly Staff position with flexible hours, up to 30 hours per week for up to 52 weeks annually. Reports to the Senior Pastor.

Position summary

Provides administrative and communications support to The Congregational Church of Middlebury, UCC. Manages operations of the church office and serves as the main point of contact for internal and external inquiries. Manages content and design of church communications.

Responsibilities

The specific responsibilities of the Church Administrator include, but are not limited to, the areas listed below. The Administrator has five areas of responsibility:


Office Support

  • Oversees compilation, production, and editing of the Sunday bulletins and other church services as needed, such as weddings and funerals. 
  • Attends and participates in weekly church staff meetings. 
  • Serves as the primary point of contact for church members and the wider community. 
  • Manages supplies and equipment in the church office. 
  • Handles incoming and outgoing correspondence and manages the church office email account. 

Outreach

  • Provides hospitality to church visitors and guests during the week. 
  • Maintains the Church Facilities Use Calendar. Prepares contracts and assures monies are collected from outside groups who use church facilities. Collaborates with the Building Manager to schedule and coordinate dates, times, venues, and logistics of facilities usage. 
  • Leads and collaborates with the staff and volunteers to publish the Church Annual Report and the monthly newsletter, Church Matters. 
  • Collaborates with the Building Manager in managing the church’s door lock system with key codes.  
  • Manages the church's calendar of events and meetings. 
  • Provides guidance and instruction for volunteers who assist with the tasks of the Church office.


Fiduciary

  • Provides temporary safe-keeping of monetary donation for the Church Treasurer. 
  • Distributes monetary assistance through the Pastor’s Discretionary fund at the direction of the Senior and Associate Pastors. 

Record Keeping

  • Engages with the Technology Team regarding the preservation of church records and on an as-needed basis regarding other technological concerns. 
  • Manages and maintains electronic and paper files and records for the office. Collects and files minutes of church boards and committees (Google Workspace and Microsoft 365). 
  • Keeps up-to-date organizational files to track yearly events, including coordinating with the Clerk on an annual basis for a membership report (births, deaths, baptisms, confirmands, and weddings) for the Annual Report.  
  • Maintains church's database to ensure updated information for Church Directory and financial statements. 
  • Coordinates with the Senior Pastor, Clerk, and the Board of Membership to conduct a survey of the membership every three years. 

Communications

  • Manages church-wide communications including weekly electronic messages such as Together in Community and Worship This Week. Manages targeted church-wide emails as needed. 
  • Assists church boards and committees with digital content communication needs. 
  • Manages and regularly updates the Church website. 
  • Maintains the “branding” of the church. Ensures that all visual materials produced at the church are consistent. (For example: bulletins, bulletin boards, posters, electronic messages, and community-wide announcements) 
  • Works closely with contracted marketing experts and/or volunteers to create digital content for outreach campaigns (such as Welcome Sunday) and internal campaigns (such as the Annual Stewardship Campaign). 
  • Manages social media accounts (Facebook, Instagram, YouTube), creating and editing content, scheduling regular posts, along with other staff. 
  • Manages and creates advertising and other visual media (Canva) when needed. 

Annual review

The annual review is initiated by the Senior Pastor, facilitated by the Personnel Advisory Committee, and acted upon by the Church Council around November 1.


Candidates should send a cover letter and resume to Andy Nagy-Benson at andy@midducc.org